DOCUMENT

POL - How to Do Business Manua 2011

  • YEAR CREATED: 2011
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document is a supplier application form for Gwinnett County's Purchasing Division. The document provides information and guidelines for suppliers who wish to do business with Gwinnett County. The document starts by stating that line cards and new product information are always helpful and welcome. It then mentions that user departments may request suppliers to perform specific research or consulting services before making an official purchase request. However, the supplier is not guaranteed to receive the award for providing research or information. If the research or consulting services require monetary reimbursement, the supplier should notify the user department upfront. The document also mentions the policy of refusing any gifts from suppliers and returning them to the sender. If returning the gift incurs a significant charge, the item will be donated to a charitable organization. Contract compliance is emphasized, stating that unauthorized aliens should not be employed to perform work on County contracts involving physical services. Contractors and subcontractors are required to document all employees and are subject to audits and inspections by the County. The responsibilities of suppliers are listed, including maintaining registered contact information, regularly reviewing bid and proposal advertisements, thoroughly reading and reviewing bid and proposal documents, submitting responses before the specified deadline, familiarizing themselves with the bidding and proposal requirements of Gwinnett County, familiarizing themselves with the needs of various County departments, and establishing and maintaining a good reputation for providing goods and services reliably. The document concludes with a supplier application form that requires information such as the complete name and address of the business, representative details, commodity code, and tax ID or social security number. The form also asks how the supplier wishes to receive purchase orders from Gwinnett County if awarded. Overall, the document provides guidelines and requirements for suppliers interested in doing business with Gwinnett County's Purchasing Division.
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