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Document
Establishing an Effective Supplier Diversity Program
Year Created: 2022
DOCUMENT
POL - Purchasing Procedures for User Departments 2010
- YEAR CREATED: 2010
- ENTITY TYPE: County
- TYPE OF DOCUMENT: POL - Policies/Procedures
- Management
- Policies and Procedures
The document provides a detailed overview of the procedures and criteria involved in evaluating and awarding contracts through the Department of Purchasing & Contract Compliance. It emphasizes the importance of completing a Disclosure Form and Questionnaire, which potential proposers must submit. The document highlights that failure to provide accurate information or complete the required forms may result in being deemed non-responsive.
The Vendor Selection Committee plays a crucial role in evaluating the Disclosure Form and Questionnaire. They assign points to each proposer based on factors such as litigation history. Additionally, the cost proposals submitted by the proposers are evaluated, with the lowest cost receiving the maximum points.
Once the technical review, oral interview/presentation, and cost proposal review are completed, the Vendor Selection Committee compiles a recommendation. This recommendation is then presented to the Director of the User Department and the Director of Purchasing. Ultimately, the recommendation is put forward to the Board of Commissioners for approval.
The document also outlines the procedures for contracts that require Board approval. It explains the process of contract preparation and execution, including the required submittals such as Certificates of Insurance and Bonds. The Purchasing representative is responsible for routing these submittals appropriately.
In summary, the PDF document provides a comprehensive guide to the evaluation and awarding of contracts, emphasizing the importance of accurate disclosure and thorough evaluation by the Vendor Selection Committee. It also outlines the steps involved in contract preparation and execution, including the necessary submittals.