DOCUMENT

PROCEDURE - Emergency Purchases 2006

  • YEAR CREATED: 2006
  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document is an interoffice memorandum from the Purchasing & Contracts Division of the Financial Services Department in the City of Tamarac. It outlines the procedures for emergency purchasing in the event of a natural disaster, such as a hurricane. The document states that once a state of emergency is declared by the City Manager, individual departments will have the authority to make purchases on their own, with support from the Purchasing and Contracts Division. The Purchasing Division will establish contractual relationships with vendors who can provide emergency provisions and supplies. They will also maintain a list of "Emergency Vendors" for all City agencies. In the event of a storm, the Purchasing Division will contact vendors to supply critical materials and supplies. Emergency purchases will primarily be made using procurement cards, with a limit of $5,000 per card per day and a city-wide limit of $250,000 per month. The document also mentions the use of emergency purchase orders and the need for proper documentation to qualify for reimbursement from FEMA. Petty cash may be used for emergency transactions on a case-by-case basis with approval from the Department Director. The document includes specific instructions for recording and tracking emergency purchases.
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