DOCUMENT

RFP - Document Preparation for Scanning 2012

  • YEAR CREATED: 2012
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: RFP - Request for Proposals
The document provides detailed instructions for organizing and preparing documents for scanning and microfilm production in an archive. It emphasizes the importance of securely taping all sides of the documents to prevent jamming in the scanners. It also instructs to fix any bent or torn pages and remove any sticky papers that may be covering information. The document specifies that documents larger than 8 ½ X 11 should be placed at the back of the file. It provides guidelines for marking documents that are not legible and darkening raised notary seals for better scanning. The document mentions the need to color in bar codes and ruler marks to avoid scanning errors. It states that the scanner does not read the backs of documents unless there is a lot of writing, and advises to turn pages with date stamps so that the stamp is on top. Additionally, the document includes specifications for document scanning and microfilm output, such as the required format, resolution, and image quality. It mentions the need for toning and processing the microfilm, as well as the requirement for disaster recovery services. The document concludes with a request for vendor references and estimated quantities of documents needing conversion. It also includes pricing details, including the price per hour of document preparation. In summary, the document provides comprehensive instructions for organizing and preparing documents for scanning and microfilm production in an archive. It covers various aspects such as document handling, scanning guidelines, microfilm specifications, and pricing details.
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