DOCUMENT

POL - Plan - Continuation Of Operations Plan 2008

  • YEAR CREATED: 2008
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document is a COOP (Continuity of Operations) plan for the Finance Department, specifically addressing the Accounting Division, Budget Division, Purchasing Division, and Administration. The purpose of the plan is to have a written document that everyone in the department can follow. The document outlines the essential functions of each division, including safeguarding assets, ensuring proper recording of transactions, processing timely payments, and procuring items as needed. It also mentions the need for Memorandum of Understanding with local vendors and the use of Purchasing Cards for emergency responders to purchase goods. The authorities and references mentioned in the document include BOCC Resolution for emergency activation, Finance Policy, and Purchasing Policy. The concept of operations is divided into two phases. Phase I involves activation and relocation, with the Sheriff declaring emergency activation and orders of succession being followed. The designated evacuation site is the Arapahoe Library District Administrative Offices. Phase II focuses on alternate facility operations, with mission-critical systems such as EBP Citrix, SAP Citrix, Bid Net Citrix, People Soft, and Rocky Mountain E-Purchasing System being mentioned. The document also includes a list of personnel in order of succession for each division and their respective responsibilities.
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