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Document
Establishing an Effective Supplier Diversity Program
Year Created: 2022
DOCUMENT
POL - Informed Averaging Scoring 2009
- YEAR CREATED: 2009
- ENTITY TYPE: County
- TYPE OF DOCUMENT: POL - Policies/Procedures
- Management
- Policies and Procedures
The document is a policy and guidelines document regarding the process for reviewing and protesting service contract solicitations conducted by the Los Angeles County Board of Supervisors. The purpose of the document is to establish a process that allows proposers to seek review of a solicitation and have it considered by the County. The document references various board letters, orders, and memos that provide background and updates on the services contracting process.
The policy states that each department must comply with the Services Contract Solicitation Protest Policy and the Implementation Guidelines issued under it. A "proposer" is defined as any person or entity that submits a bid, proposal, or response to a services contract solicitation. The policy also includes provisions for proposers who would have submitted a bid or proposal but were disadvantaged by a requirement or provision in the solicitation document.
The Implementation Guidelines include standard language to be used in solicitation documents to notify proposers of the department's protocol for reviewing services contract solicitations. The guidelines also outline the criteria for granting a review, including allegations of unfair disadvantage, errors in disqualifying a proposal, or issues with the department's contractor selection process.
The scope of review is limited to the issues presented in the request for review, and the recommended proposer's proposal and evaluation documents must be made available for release. The Chief Executive Office, County Counsel, Internal Services Department, and Auditor-Controller are responsible for issuing Implementation Guidelines and providing training to County departments.
Additionally, the document includes an attachment that reports on best practices for evaluation scoring methodology in requests for proposals and requests for statement of qualifications, as well as document retention. The report discusses the relative merits of consensus scoring and individual (averaging) scoring methods and includes the results of a survey of government procurement executives and managers in California.
The document acknowledges that errors in evaluation scoring can occur due to personal bias or misunderstandings, leading to inaccurate results. It emphasizes the importance of fair and transparent evaluation processes to ensure the selection of the most qualified proposers.
Overall, the document provides a comprehensive policy and guidelines framework for reviewing and protesting service contract solicitations in Los Angeles County, including provisions for addressing potential errors in evaluation scoring and promoting fairness in the selection process.