DOCUMENT

JOB - Contract Specialist 2007

  • YEAR CREATED: 2007
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: JOB - Job Description
This document is a classification specification for the position of Contract Specialist I in King County. The responsibilities of this position include procuring technical, professional, community agency, engineering, and/or architectural consulting services and contracts, as well as monitoring contracts for compliance with affirmative-action and non-discrimination laws. The purpose of the work is to manage and mitigate risks in design, construction, and other professional services to protect the County from litigation, criticism, or unexpected costs. The Contract Specialist I is the first level within a three-level classification series. They perform procurements and contracting using established methods, policies, and procedures, and do not create new methods. They receive close to moderate supervision and do not have lead responsibility. The functioning of major projects, programs, facilities, and essential public services can be affected by procurement activities, and there is a potential for costly errors and legal liability. This classification differs from the Buyer series in that Contract Specialists support user departments in establishing construction, engineering, and/or professional services contracts, while Buyers support user departments in establishing contracts through the bid process. Contract Specialists are often called upon to make awards requiring expert judgment, while Buyers handle more straightforward procurements. The document provides a list of duties that may vary by position, including reviewing and inspecting contractual specifications for compliance, analyzing procurements to determine the appropriate approach, developing procurement approaches and contract terms, preparing requests for proposals, managing the procurement process, ensuring compliance with funding requirements, advertising contracts, conducting bid evaluations, participating in negotiations, compiling contract documentation, updating databases, monitoring contracts for compliance, and responding to public disclosure requests. The document also lists the knowledge and skills required for this position, including knowledge of procurement principles, contract law and regulations, accounting principles, assigned commodities or program services, business analysis, budgeting and scheduling practices, contract development and administration, business law principles, and procurement theory and accounting procedures. The position requires presentation skills, technical writing and proofreading skills, the ability to establish effective working relationships, negotiation and project management skills, and problem-solving and analytical skills. The document states that a minimum of 1 year of contract administration experience or equivalent coursework is required for this position. A state driver's license or the ability to travel throughout the County in a timely manner is also required. Additional licenses, certifications, and other requirements may be necessary based on the business needs of the employing unit.
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