DOCUMENT

POL - Contract Policy and Procedures - Catawba County 2010

  • YEAR CREATED: 2010
The document outlines the contract approval and execution process in Catawba County. Once a contract is ready, it is sent to the Legal Department along with the Contract Routing Form and the appropriate Pre-Audit Form. The Contract Routing Form must be filled out completely, and the pre-audit/attorney approved form must be attached. The Legal Department reviews the contract and then forwards it to the Finance Director. After approval from the Finance Director, the contract is sent to the Purchasing Division, where a contract number is assigned and the contract is scanned into the County's imaging system. The contract documents are then sent back to the person or department indicated on the contract routing form for execution. Once all parties have signed, a copy of the signature page should be sent to Purchasing to be attached to the scanned contract. The Finance Director and Purchasing review the contract before sending two unsigned copies to the contractor for signature. The document also outlines the approval authority of the County Manager, Department Heads, and County Commissioners. It provides information on amendments and change orders, contract records management, and multi-year contracts. The document includes attachments for pre-audit approval and data security terms and conditions. Additionally, it specifies that any entity receiving Catawba County data must agree to implement administrative, physical, and technical safeguards to ensure data security.
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