DOCUMENT

POL - Continuity of Operations Plan (Coop) - (Sample) 2009

  • YEAR CREATED: 2009
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: POL - Policies/Procedures
This document is a Continuity of Operations Plan (COOP) for the Broward County Purchasing Division, specifically addressing hazard mitigation and resource management. The plan emphasizes the importance of identifying and preserving vital information, such as solicitations, bonds, and insurance certificates. It suggests scanning these documents onto CDs or storing them on the BC net, internet, server, or at remote sites. The plan also highlights the need for maintaining current contact information for staff and establishing alternative work sites outside the Government Center in case of emergencies. It mentions the use of laptops and desktops at the warehouse, as well as the establishment of a base of operations in the Resource Management area of the Emergency Operations Center (EOC) or the surplus warehouse. The plan also emphasizes the need for communication with the Office of Information Technology (OIT) for service restoration and contacting the alternate site in Philadelphia. It further discusses the need to secure PCs and equipment when evacuating the Government Center and the steps to be taken in advance to prepare for potential work disruptions. The document also addresses resource management, including the identification of critical personnel and the resources required for alternative work sites. It mentions the need for desktop systems or laptops, power sources, telephone line jacks, cell phones, backup discs, printers, and necessary software. It also discusses the potential need for additional personnel and volunteers during emergencies. The plan highlights the possibility of establishing mutual aid agreements with other counties and utilizing additional facilities such as modular buildings and parks. It also mentions the procurement of supplies and equipment through the County purchasing cards and the reestablishment of computer system connections with the assistance of OIT. Possible online vendors and out-of-area/state vendors are also mentioned for timely material receipt. The plan suggests a focus on Master Agreements for obtaining supplies and acknowledges the potential need to adjust current purchasing policies and procedures, including award levels, in emergency situations.
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