DOCUMENT

MODL - OA4 Cooperative Purchasing MOU Example 1995

  • YEAR CREATED: 1995
  • ENTITY TYPE: Authority: Other
  • TYPE OF DOCUMENT: MODL - Model, Templates
The document provides information on the cooperative purchasing procedures for cities and the county. It explains that the joint purchase of goods and services is done through an annual sealed bid process. Contracts with vendors are confirmed for a period of time, usually one year, based on the pricing quoted in the sealed bid. The document outlines the steps for annual contract renewal, including notifying city representatives and gathering commodity specification information. The county conducts the sealed bid process, advertises the bid, reviews the bids, and awards them to the lowest responsible bidder. In cases where specific schedules or equipment availability are a concern, bids may be awarded to multiple vendors. After the bid is awarded, the cities are notified of the commodity, bid price, vendor information, and contract dates. Cities that have participated in the bid process issue an annual agreement purchase order to the vendor to begin the purchase process. Cities that have not participated are not obligated to purchase from the selected vendor but may choose to buy using bid prices with vendor permission. Renewal or changes of annual bids are communicated to cities on a monthly basis. The document also provides contact information for the county's purchasing department.
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