DOCUMENT

PROCEDURE - CommitteeMeetingChecklist 2004

  • YEAR CREATED: 2004
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document provides tips on what to bring to a committee meeting when seeking approval to award a bid. It suggests bringing a list of all the vendors invited to bid, places where the bid was advertised, vendors submitting a bid, a price tabulation sheet, reference material, and information on vendors that did not respond. It also recommends bringing a copy of the specifications, a timetable for completion of work or delivery of equipment, a cost analysis of the bid price versus the budgeted amount, and a purchasing evaluation sheet. Additionally, it advises bringing a resolution that includes the bid name/number, the names of the vendors receiving awards and for what items, the total cost of the contract, and any additional information needed. The document suggests involving the purchasing department and ensuring there are sufficient copies for all supervisors.
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