DOCUMENT

PROCEDURE - Cell Phone Policy 2004

  • YEAR CREATED: 2004
  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document is a section from the City of Fort Lauderdale's Policy and Standards Manual regarding the use of city-owned cellular telephones. The document outlines the procedures and guidelines for obtaining and using these phones. According to the document, a Wireless Telephone Authorization Form must be completed and signed by the Department Director and City Manager for the purchase of a city-owned cellular telephone. Personal calls are not allowed on these phones, and users must reimburse the city for any calls made at the carrier's overtime rate. Requests for replacement phones, accessories, and batteries do not require City Manager approval. Monthly bills for service must be reviewed by the department, with non-business charges noted. The reviewed bill is then forwarded to the Finance Department for payment, along with copies of the Treasurer's receipt for non-business calls. The department is responsible for ensuring that each cellular telephone has the proper rate plan applied, with assistance available from the Information Technology Division. If a telephone is assigned as a "Sign-in Sign-out" device, a daily log must be kept to track its usage. Employees who receive an allowance for their cellular telephone expenses can request reimbursement for expenses that exceed their monthly bill, but only if city business exceeds the allotted "anytime" minute allowance. The reimbursement request should be submitted to the Information Technology Department along with copies of the cellular telephone bill and the business calls noted. The request will be reviewed by the Information Technology Division and forwarded to Finance for payment. All bills for city-owned cellular telephones are subject to review by the City Manager. The document was issued on February 9, 2004, and supersedes a previous version dated May 21, 2001.
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