DOCUMENT

MODL - Encumbrance of Funds

  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: MODL - Model, Templates
The document is a form related to the release, increase, and decrease of encumbrances for purchase orders (POs) and research contracts. The form is to be sent to the Purchasing department for the release of pre-encumbrances on requisitions. It is also to be sent to the Accounts Payable (AP) department for POs and the Office of Contract and Grant (OCG) for research contracts for the release, increase, or decrease of encumbrances. The form includes sections for providing information about the PO, vendor name, and various item details such as item line number, schedule number, distribution number, original encumbrance, requested increase or decrease, revised total encumbrance, and revised encumbrance balance. There is also a section for comments, department contact information, certifying signature, and accounts payable approval. The form also includes a section for canceling the entire PO if no payment has been or will be issued on a PO voucher. The form is to be completed by indicating the current encumbrance balance and making adjustments as necessary. The document also includes a section for project/grant information and a space for the date of adjustment completion.
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