DOCUMENT

MODL - Solicitation Closeout Verification Form

  • ENTITY TYPE: State
  • TYPE OF DOCUMENT: MODL - Model, Templates
This document provides instructions on how to file a closed solicitation in numerical order in the Closed Bid file drawers. It includes a checklist of documents that should be included in the file folder, such as the original solicitation, amendments, bid log, non-responsive bids/proposals, responding bids/proposals, PEC score sheets, purchase requisition, waivers, mailing labels, determination memos, contracting officer's notes, public notice, correspondence, insurance certificates, notice of intent, protests & appeals, and the contract award or purchase order. The document also instructs to two-hole punch all the documents and label the file folder with the solicitation number, title, and "CLOSED". It also mentions to include the date and initials of the person who closed the file on the outside of the file folder. The document ends with a section to fill in the closed and verified by information and the date.
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