DOCUMENT

RFP - Aerial Photography and Viewing Software for GIS 2013

  • YEAR CREATED: 2013
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: RFP - Request for Proposals
The document is a set of general conditions and instructions for a request for proposal (RFP) issued by the County of DuPage in Illinois. The document provides information and guidelines for potential contractors who are interested in submitting proposals for a specific project. The document mentions that response summaries will be available on the internet at www.DemandStar.com, and interested parties can also contact the Proposal Coordinator at (630) 407-6190 for proposal status information. It also states that any necessary revisions or additional data will be provided in the form of an addendum, which can be accessed on the internet. Contractors are advised to check for any addenda at least 48 hours before the proposal deadline. The document highlights that all materials used by the contractor must conform to applicable national building codes and other construction-related codes. Workmanship and materials should also comply with local codes and ordinances. It mentions that the County of DuPage reserves the right to make changes to the specifications after the contract is awarded, but any changes must be agreed upon in advance between the County and the contractor. Changes exceeding $10,000 or extensions greater than 30 days must comply with the Criminal Code. The document states that the contractor must not commence any billable work until the County has executed the contract or until any required documents have been submitted. Any work done prior to these circumstances will be at the contractor's risk. To ensure a fair and unbiased procurement process, the County establishes a single point of contact throughout the process. Contractors must direct all requests for clarification or additional information solely to the contact person listed in the solicitation. Contacting other County employees or officers without authorization may result in rejection of the proposal. The document emphasizes that any specifications, drawings, or data provided by the County remain its property and should be treated as confidential information by the contractor. Such information should not be copied, reproduced, or disclosed to any person or party except as necessary for contract performance. Contractor performance under the terms of the contract must be satisfactory to the County, and failure to comply with statutory requirements will be considered a breach of performance. The document also includes provisions related to drug-free workplace, endorsements, F.O.B. (freight on board) terms, force majeure (extraordinary events), indemnity, and errors or omissions. The contractor is required to provide a drug-free workplace and must not use the name, seal, or images of the County without written permission. Goods are to be shipped prepaid, F.O.B. delivered and installed. The County shall not hold the contractor liable for natural causes that cannot be reasonably foreseen or prevented. The contractor is responsible for indemnifying, holding harmless, and defending the County against any claims or demands arising from the contract performance, including claims by employees for injuries or violations of labor laws. The contractor is also responsible for any losses or costs to repair or remedy construction as a result of its errors or omissions. Overall, the document provides important information and guidelines for potential contractors interested in submitting proposals for the County of DuPage's project.
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