DOCUMENT

POL - Procurement, Contracting Improvement Plan - Maryland 2000 2000

  • YEAR CREATED: 2000
  • ENTITY TYPE: State
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document is a Contract Management and Procurement Improvement Plan for the State of Maryland's Department of Health and Mental Hygiene. The purpose of the plan is to evaluate ways to incorporate the recommendations from an organizational assessment and develop an implementation plan. The document includes a team charter, findings and conclusions from the assessment report, and details about the current contracting processes. The assessment report identified several issues with the organizational structure, roles, customer focus, and emphasis on process rather than results. The team was tasked with developing a contracting process that is customer-friendly, timely, efficient, facilitative, and promotes flexibility in decision-making. The team charter includes the purpose, objective, charge, and time frame for the implementation team. The objective is to plan and recommend implementation strategies for procurement and contracting processes that are efficient, timely, and meet the needs of the department and its customers. The document then discusses the current contracting processes, noting a lack of defined processes and fragmented activity. The Division of Contracts is identified as the central contracting unit, but there is a perception that they are responsible for managing the contracts. The team identified two key actions to address this issue: reconstituting the functions and accountabilities of the Central Contracting Unit and the procuring unit, and making changes to the current contracting processes. The proposed processes and planned actions are then outlined. The current processes are seen as hindering the department's performance and efficiency. The team has created a new core contracting process called "contract monitoring" that will be implemented by all procuring programs. The plan includes six planned actions to change the current contracting processes, incorporating the assessment report recommendations and achieving desired results. Overall, the document provides an overview of the current contracting processes, identifies issues and recommendations, and outlines a plan for improvement. The key actions involve redefining the roles and responsibilities of the central contracting unit and the procuring unit, as well as making changes to the current contracting processes. These actions aim to improve efficiency, customer focus, and decision-making flexibility within the department.
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