DOCUMENT

POL - OA4 Process Improvement Example 2004

  • YEAR CREATED: 2004
  • ENTITY TYPE: State
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document is a log of process improvement initiatives undertaken by the Office of Contract Policy, Management and Procurement (OCPMP). The log provides information on various initiatives, including their sponsors, descriptions, benefits, and status. The first initiative mentioned is related to the Developmental Disabilities Administration (DDA). The goal of this initiative is to conduct a process flow gap analysis and assess the quality of contract outputs. Additionally, the initiative aims to outline a process for DDA to attain small procurement delegated authority. The expected benefits of this initiative include increasing DDA self-sufficiency, eliminating retroactive BPW items, and improving cycle turnaround time. The second initiative focuses on Minority Business Enterprise (MBE) and procurement oversight. It involves conducting a process flow gap analysis and standardizing MBE reporting requirements and capabilities. The initiative also aims to consolidate MBE and procurement oversight. The expected benefits include enhanced quality and accuracy of MBE reporting and improved resource utilization. The third initiative is related to General Accounting. It involves conducting a process flow gap analysis and defining issue resolution ownership for purchase orders and vendor invoices. The initiative also aims to define consolidated ownership of Corporate Purchasing Cards (CPC) and establish central CPC oversight. The expected benefits include improved resource utilization, streamlined workflow, and elimination of rework and redundancy. The fourth initiative is related to Central Services. It involves conducting a process flow gap analysis and defining ownership of procured items in transit. The initiative also aims to define reporting requirements and mechanisms. The expected benefits include improved resource utilization, quality assurance, and issue resolution processes. The status of this initiative is pending. The fifth initiative is related to Information Resources Management. It involves conducting a process flow gap analysis and identifying IT procurement process-related interdependencies and ownership. The expected benefits include improved resource utilization, contract monitoring, measurement, and issue resolution. The status of this initiative is also pending. Overall, the document provides a summary of ongoing process improvement initiatives undertaken by the OCPMP, their goals, and expected benefits.
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