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Document
Establishing an Effective Supplier Diversity Program
Year Created: 2022
DOCUMENT
POL - Award - OA4 Sample Vendor Guide 2005
- YEAR CREATED: 2005
- ENTITY TYPE: State
- TYPE OF DOCUMENT: POL - Policies/Procedures
- Management
- Policies and Procedures
The document provides information on how to do business with state procurement in Arizona. It explains the process of submitting bids and proposals, the use of IFB (Invitation for Bid) and RFP (Request for Proposal) documents, and the importance of submitting the lowest price in IFB. It also mentions that RFPs are used when factors like qualifications, performance levels, expertise, and quality of service or product are more important than cost.
The document further explains how to review previous contracts or bids/proposals that have been submitted, either through the SPIRIT system or by contacting the procurement officer for the agency. It also advises on what to do if there is a mistake in a bid or a problem with a state contract, suggesting contacting the buyer assigned to the purchase or contract.
Regarding payment for products and services sold to the state, the document states that if the invoice is complete and provides the required information, payment should be received within 30 days of the agency accepting the product or service. It provides tips for prompt payment, such as sending the invoice to the correct address, including the purchase order number, and checking for accuracy and conformance with the contract terms.
The document also mentions the availability of supplier training through the Arizona Procurement Institute and the option to accept the state's procurement card, American Express. It explains that the procurement card is primarily used for small dollar purchases but may have an increased limit in the future. It provides contact information for more information about the procurement card.
Overall, the document serves as a guide for businesses interested in doing business with state procurement in Arizona, providing information on the process, payment, and additional resources available.