DOCUMENT

POL - OA4 Policies & Procedures Manual 2003

  • YEAR CREATED: 2003
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document consists of two exhibits related to the evaluation and performance reporting of consultants by the Pima County Procurement Department. Exhibit 3 is an Evaluation Criteria Form that is used to establish scores for reviewing proposals, conducting interviews, and evaluating past performance of consultants. The form is divided into several sections. Section A focuses on the project team and includes criteria such as the consultant's understanding of the project, qualifications and experience of team members, and attention to safety. Section B assesses the firm's capabilities, including experience on similar projects, management and organizational capabilities, and quality control procedures. Section C evaluates scheduling, considering the consultant's record for project completion, proposed measures for timely completion, and the person responsible for the schedule. The Technical/Management Score is calculated based on the scores from Sections A, B, and C. Section D is for comments related to the interview process, if applicable. Section E is for evaluating the consultant's past performance. Section F is scored by the Procurement Department and focuses on MWBE (Minority and Women Business Enterprise) considerations. The total score is calculated based on the scores from all sections. Exhibit 4 is a Consultant Performance Report form that is used to evaluate the performance of consultants during a specific contract phase. The form includes sections for providing general information about the consultant and the contract, as well as ratings and comments on various aspects of the consultant's performance. The areas evaluated include technical performance, cost control, schedule adherence, and business relations. The form also includes sections for listing subconsultants or joint venture partners, key personnel, and the project manager's assessment of the consultant's commitment to customer satisfaction. The report is reviewed by the County Department Director or Designee, and it may be used to support future award decisions. Overall, the documents provide a framework for evaluating and reporting on the performance of consultants in Pima County's procurement processes.
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