DOCUMENT

PROCEDURE - P-Card Program 2004

  • YEAR CREATED: 2004
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document is a set of internal procedures for the P-Card (Purchasing Card) program in the Procurement Department of Pima County. The purpose of the procedures is to ensure compliance with the Purchasing Card Program and Agreement, the Procurement Procedure for the Purchasing Card Program, and the Procurement Code for Small Purchases. The document outlines the responsibilities of the Department P-Card Administrator (DPCA), including monitoring cardholders, maintaining records, and attending training classes. It also specifies the types of P-Cards issued, such as for small purchases and travel purchases. The document provides instructions for applying for a P-Card, receiving and distributing monthly cardholder statements, reviewing and reconciling statements, and handling disputes or inaccurate charges. The document emphasizes the importance of maintaining proper records and following the established procedures. Additionally, it mentions the need to reconcile the Financial Management System (FMS) monthly report to P-Card charges. The document also states that cardholder limits are at the discretion of the relevant authorities.
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