DOCUMENT

POL - OA4 Award - Procurement Strategic IT Plan 2005

  • YEAR CREATED: 2005
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document provides detailed information about the procurement department of Pima County and its current systems and processes. The department utilizes various technology platforms such as Microsoft Access, Microsoft Visual Basic 6.0, and SQL Server for their online vendor registration system, requisition system, and contracts system. They also make use of the internet and intranet to provide functionalities like bid notices, vendor relations program, and buyer commodity assignments. The document highlights the planned technology improvements, including the implementation of an e-Procurement system called Spirit. This is necessary because the existing requisition system has limitations in terms of capabilities and security. The department aims to redeploy the data to a more secure and accessible e-Procurement system. The key requirements for the e-Procurement system are mentioned, such as automating the procurement process, enabling bid notifications and multiple bid submissions for vendors, and reducing errors. Additionally, the document mentions the need for a Certificate Authority (CA) system to issue digital credentials throughout the County. This system will be compatible with Windows 2000 and Internet Information Server. Other planned improvements include replacing Pima County item codes with National Institute of Government Purchase (NIGP) codes, developing a vendor online registration service, implementing electronic signatures to reduce paper-based systems, and providing a single source for vendor codes across all county platforms. In summary, the document emphasizes the need for technological advancements in the procurement department of Pima County to enhance efficiency, security, and accessibility. These improvements include the implementation of the Spirit e-Procurement system, a CA system for digital credentials, and various other enhancements to streamline procurement processes.
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