DOCUMENT

POL - OA4 Award - Vendor Guide

  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: POL - Policies/Procedures
This document provides information about the capacity and competence required to provide solicited services and/or products. It states that any questions regarding the solicitation should be made in writing to the Contracts Officer. The procurement processes of the County include preferences for certified local Minority Women Business Enterprises (MWBE). For IFB & RFQ's, firms that include proof of local certification are evaluated for "Low Bid" using 95% of the submittal amount. The contract or purchase order, when awarded, would be made at 100% of the submittal. For RFP's, points are added to the evaluation score of certified local MWBE firms. The document also provides a website address where further information regarding MWBE certification, MAVBE Code, Disparity Studies, Utilization reports, and brochures can be viewed. It mentions that upon evaluation of submittals, the Requesting Department and Procurement must agree on the firm(s) to whom an award will be recommended. The Recommendation for Award is posted on the Procurement website. After the award is made, Procurement will prepare the contract or purchase order and coordinate execution with the selected supplier. Following the execution of the Purchase Order or Contract, the requesting Department is responsible for administering performance and payment.
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