DOCUMENT

POL - Purchasing Authority,unknown

  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document contains information about bid protests and preferences for Miami Beach-based vendors in contracts for goods and general services. It outlines the procedures and requirements for submitting bid protests and the authority of the city manager or their designee to settle and resolve these protests. The document also mentions that the city may request reimbursement for expenses incurred in processing protests. Additionally, the document provides details on the preference given to Miami Beach-based vendors in contracts for goods and general services. It defines a Miami Beach-based vendor as one with a valid occupational license issued by the city and having its headquarters or a place of business in the city. The city manager has the authority to determine a vendor's status as a Miami Beach-based vendor. The preference provisions apply to competitive bids for the purchase of goods or general services. A preference will be given to a responsive and responsible Miami Beach-based vendor who is within five percent of the lowest bidder. If multiple Miami Beach-based vendors have the lowest bids, the award will be given to the vendor with the greatest number of Miami Beach resident employees. In case of a tie in the number of resident employees, the award will be given to the vendor certified as a minority or women business enterprise by Miami-Dade County. The document clarifies that the preferences established do not prohibit the comparison of qualifications. It also emphasizes that the determination of the city manager and the city attorney regarding procedural and technical matters will be final. It further states that filing a protest under this code is an administrative remedy that must be pursued before filing a civil action against the city. Protests not made in a timely manner or not including all grounds in the letter of protest will be barred. The city manager and the city attorney will provide a report on any legal issues related to bid protests when presenting the city manager's written recommendation for award of a bid to the mayor and city commission.
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