DOCUMENT

POL - Standardization Program example for Accreditation OA4 Award 2006

  • YEAR CREATED: 2006
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: POL - Policies/Procedures
This document is a section of the Anne Arundel County Code related to purchasing and procurement. It includes several sections that outline the rules and regulations for purchasing supplies and contractual services for the county government. Section 8-1-104 states that the principles of law and equity, including the State Uniform Commercial Code, the law merchant, and other relevant laws, supplement the provisions of this article unless displaced by specific provisions. Section 8-1-105 outlines the duties of the Purchasing Agent, including supervising and controlling county warehouses and storerooms, inspecting deliveries of supplies, submitting an annual report on purchasing activities, and performing additional duties assigned by the Central Services Officer. The Purchasing Agent may also authorize using agencies to inspect and certify deliveries. Section 8-1-106 establishes an advisory committee on standardization, composed of the Purchasing Agent and designated officials or employees. The committee advises the Purchasing Agent on establishing standard items, determining quantities and sizes of supplies, developing specifications, and promoting effective competition in bidding. The committee may also use the county's staff and technical facilities for specification development and supply testing. Section 8-1-107 prohibits unauthorized purchases and states that any purchase made contrary to the provisions of this article is voidable. Violations may result in disciplinary actions. Section 8-1-108 allows for cooperative purchasing with the County Board of Education and other public jurisdictions. The Purchasing Agent is tasked with developing joint or cooperative purchase programs and may utilize contracts or supply schedules established by other jurisdictions. The document also includes a memorandum from the Chief Administrative Officer to specific individuals regarding vehicle specifications for direct charge vehicles. It states that all vehicle specifications must be submitted to Fleet Administration for review and approval before being submitted to the Purchasing Division. There is a cut-off date for submission to ensure adequate time for bidding, and compliance with these procedures will prevent duplication of vehicle models and ensure proper maintenance of requested equipment.
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