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Document
RFP -Compensation Study, 2023
Year Created: 2023
DOCUMENT
POL - PCard Manual 2005
- YEAR CREATED: 2005
- ENTITY TYPE: K-12
- TYPE OF DOCUMENT: POL - Policies/Procedures
- Finance
- Management
The document is a manual for the procurement card policies of Portland Public Schools. It provides information on obtaining a procurement card, including the steps to follow and the required documentation. The document also outlines the procurement card limits, such as the maximum dollar amount per transaction and the total spending limit per month. It explains that all procurement card expenditures are automatically charged to a specific chartfield listed on the procurement card agreement.
The document includes guidelines on appropriate uses of the procurement card, such as making approved purchases for items like office supplies, educational supplies, and food or beverages for meetings. It mentions that internet purchases may be made but emphasizes the importance of providing adequate receipts. The document also provides information on travel-related expenses and the use of the procurement card for hotel reservations and car rentals.
However, the document also highlights certain restrictions and inappropriate uses of the procurement card. It states that purchases that could be made through negotiated purchase orders, capital equipment, personal purchases, and alcohol are not allowed.
Additionally, the document mentions that procurement card privileges can be revoked for reasons such as making inappropriate purchases, inadequate support documentation, and late or incomplete reconciliation of monthly statements. It specifically addresses the issue of incomplete logs, stating that completed logs are due in the Finance department by a specified deadline.
Overall, the document serves as a comprehensive guide for Portland Public Schools employees on the policies and procedures related to procurement card usage, including the appropriate and inappropriate uses, limits, and potential consequences for non-compliance.