DOCUMENT

POL - Disposal of Items

  • ENTITY TYPE: K-12
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document is about the procedures for the disposal of items owned by a district school board. It states that the board must establish a procedure to regulate the acquisition, supervision, accountability, control, transfer, and disposal of all tangible personal property or intangible assets owned by the district. Property is defined as fixtures and other tangible personal property including software, with a value defined by Florida Statutes and a normal expected life of one year or more. The district school board is required to maintain an adequate record of its property and software, and a complete physical inventory of all property and software must be taken annually. Discrepancies between the inventory and property records must be traced and reconciled, and a report of the inventory results must be made to the district school board. The principal or building supervisor of each facility site is designated as the property custodian, who may delegate the use and immediate control of the property or software to other employees but cannot delegate the ultimate responsibility for control and use. Each property custodian should maintain their own records for any property and software items that are likely to be stolen or misplaced. It is against district school board policy for an employee or student to remove equipment or software from its assigned premises without advance approval from the property custodian. The document also mentions that equipment belonging to the District School Board of Pasco County may be checked out to school employees for use in their homes for purposes beneficial to the district, and equipment may be loaned to students for instructional purposes. The document further explains the procedures for the disposal of surplus property or software, which must be authorized by the district school board. Property custodians are responsible for recommending surplus property at their facility, and once declared surplus, all property and software must be disposed of in accordance with Florida Statutes. The disposal of surplus property or software with a value less than defined by Florida Statutes should be done in the most economical manner possible, and documentation of such dispositions must be maintained by the appropriate property custodian. The document cites the relevant Florida Statutes and laws implemented.
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