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Document
Establishing an Effective Supplier Diversity Program
Year Created: 2022
DOCUMENT
POL - Award - OA4 Standardization Program Example 2000
- YEAR CREATED: 2000
- ENTITY TYPE: State
- TYPE OF DOCUMENT: OTHER
- Management
- Policies and Procedures
The document is a section of the Ohio Administrative Code, specifically Section 125.04, which pertains to the determination of supplies and services to be purchased by or for state agencies, as well as the participation of political subdivisions in these purchases.
According to the document, the Ohio Department of Administrative Services is responsible for determining what supplies and services are purchased by state agencies. The department is required to provide a list of any changes or additions to the agencies and indicate when each item will be available. However, this section does not apply to or affect educational institutions or the Bureau of Workers' Compensation.
The document also states that political subdivisions, private fire companies, and private, nonprofit emergency medical service organizations may be permitted to participate in the department's contracts for the purchase of supplies and services. The department may charge these entities a reasonable fee to cover administrative costs. To participate, a political subdivision must file a certified copy of an ordinance or resolution, while a private fire company or emergency medical service organization must submit a written request. These entities must agree to be bound by the department's terms and conditions and make direct payments to the vendor.
Purchases made by political subdivisions under this section are exempt from competitive selection procedures, and they are allowed to purchase supplies or services from another party if they can obtain them at a lower price. The political subdivision must maintain sufficient information regarding the purchase to verify that it satisfied the conditions for making the purchase.
The document also specifies that this section does not apply to supplies or services required by the legislative or judicial branches, boards of elections, the capitol square review and advisory board, the adjutant general, or to certain purchases made by state agencies directly. It also mentions that purchases for the emergency management agency and the department of rehabilitation and correction's program for the employment of prisoners are subject to specific rules and exemptions.
Overall, the document outlines the process and requirements for determining supplies and services to be purchased by state agencies and the potential participation of political subdivisions in these purchases.