DOCUMENT

PROCEDURE - Doing Business with the City 2004

  • YEAR CREATED: 2004
  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document provides detailed information on the process of bidding on city contracts in the City of Hollywood. It outlines the steps involved in the bidding process, including the opening and tabulation of bids, review and recommendation by an evaluation committee, public posting of the award recommendation, and approval requirements by the City Manager or City Commission. The document also explains the use of Requests for Proposals (RFP) for professional services or highly technical equipment purchases, which are evaluated based on criteria such as experience, qualifications, and past performance. The document provides instructions on how to obtain bid forms, complete them, and submit them before the specified deadline. It emphasizes the importance of adhering to specifications, addressing any concerns or objections, and contacting the Procurement Services Division for any questions. It also mentions the use of telephone quotes for informal quotation situations and the significance of bid security and bonds if required. The document highlights the possibility of addenda and changes to the bid or RFP, the process for handling errors in bidding, and the withdrawal of bids. It explains the evaluation process to determine the lowest responsive and responsible bidder, the posting of bid tabulations and recommended awards, and the potential rejection of bids if it is in the City's best interest. The document mentions the requirement for City Commission approval for awards exceeding $50,000 and the preference given to local businesses. It provides information on the protest procedure for aggrieved bidders. Additionally, it mentions that a contract may be issued or a letter may be sent notifying the bidder of the City's intent to award them the contract. Overall, the document provides a comprehensive overview of the bidding process in the City of Hollywood, covering various aspects such as bid submission, evaluation, awarding, and post-award procedures.
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