DOCUMENT

POL - Vendor Manual 2003

  • YEAR CREATED: 2003
  • ENTITY TYPE: K-12
  • TYPE OF DOCUMENT: POL - Policies/Procedures
This document provides information about the procurement process and requirements for vendors doing business with the Commonwealth of Virginia. It explains the exemptions from sales taxes for the Commonwealth of Virginia and its political subdivisions when purchasing tangible personal property for their use or consumption. It also discusses the time of performance for delivery or completion of orders and provides guidelines for submitting questions regarding solicitations. The document further explains the evaluation and award process, stating that small purchases are generally awarded to the lowest acceptable quotation, while best value criteria may be considered for competitive sealed bidding or negotiations. It also outlines the performance expectations, including cancellation of purchase orders and contracts, purchase order changes, and contract modifications. The document mentions restrictions on contract renewals and extensions and provides information on debarment, which is the exclusion of individuals or firms from contracting with the Commonwealth of Virginia for specified periods of time. The document also includes information on purchasing cards for small purchases and guidelines for billing, invoices, and partial payments. The terms and conditions for procurement are specified on the purchase order form and in accordance with the Virginia Public Procurement Act.
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