DOCUMENT

POL - Procurement (P-Card) Policies 2004

  • YEAR CREATED: 2004
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document provides detailed information about the policies and procedures related to the purchasing card program. It outlines the monthly reconciliation process for cardholders, including steps such as downloading the activity report from U.S. Bank, matching transactions on the report with the original billing statement, attaching receipts, and signing the statement. The document also includes a cardholder dispute form for any disputed items on the billing statement. It mentions the list of approved vendors for cardholders and the creation of summary reports for management. The document emphasizes the importance of maintaining original receipts and warns of random audits for card activity and receipt retention. It states that consequences, such as card suspension or termination of employment, will be imposed for improper use of the program. The document encourages feedback and provides contact information for the P-Card Administrator. It concludes by explaining how to register for Access Online, a web-based program that allows cardholders to view account activity and billing statements online. Additionally, the document mentions that user IDs for Access Online must be 7 to 12 characters in length and can be alphanumeric, and they must be unique.
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