DOCUMENT

POL - OA4 Accreditation - Vendor Guide to County Procurement

  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: POL - Policies/Procedures
This document provides information about the procurement and contracting policies of El Paso County, a political subdivision of the State of Colorado. The county follows the procurement code of the Colorado Revised Statutes and aims to promote ethical management, efficiency, and maximum competition in procurement processes. The document explains that the Procurement & Contracts Department maintains a Bidders List consisting of vendors, contractors, and service organizations categorized by the commodities or services they can provide. To be registered on the Bidders List, vendors must complete an application form and submit an IRS form W9. The county sends invitations for bids and requests for proposals to the firms listed under the relevant commodity, but may also use other sources such as the telephone book yellow pages to find potential suppliers. The document also emphasizes the county's commitment to fairness, equal assistance, transparency, and competitive solicitation activities. It states that procurement records are open to the public, except for information marked as proprietary or confidential. The county does not engage in pricing games among bidders and ensures that award criteria are stated clearly and not changed without the knowledge of each bidder. The document also highlights the county's policy against subjective favoritism and the importance of providing the same level of service to internal customers and external suppliers.
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