DOCUMENT

POL - This is the current version on their website 2005

  • YEAR CREATED: 2005
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document is the El Paso County Procurement Policies Manual. It outlines the procedures and guidelines for protests, claims, and source selection in the procurement process. The manual states that protests can be submitted on any phase of the solicitation of an Invitation For Bids (IFB) or Request for Proposals (RFP) up to the date of bid and/or proposal opening, and through the date of award. Protests can be made regarding issues such as specifications, time constraints, bonding requirements, qualification requirements, and evaluation criteria. The protest must be submitted in writing, identifying the IFB or RFP number and title, and describing the aggrieved issue. The Director will review the protest and reply within seven business days, stating the reasons for the decision reached. The decision of the Director is final. Claims can be submitted as a written objection to a bid or contract awarded or rejected by the Board of County Commissioners. The claim must identify the IFB or RFP number and title, state the specific reasons for the claim, and be submitted in writing. The County Attorney will review the claim and reply within seven business days, and their decision is final. If an aggrieved party does not agree with the final decision of the Director or the County Attorney, they can submit a reconsideration within seven business days. The reconsideration must include the specific reasons for the disagreement and all related information pertaining to the original protest or claim. The reconsideration is sent to the Board of County Commissioners for review, and they have fifteen business days to respond. The decision of the Board of County Commissioners is final. The document also outlines the procurement methods that do not require formal solicitation, such as purchases made from other government agencies, subscriptions, and professional services up to $25,000 annually. It also explains the procedures for small purchases, including single quotes, telephone quotes, and requests for quotes. The detailed process for obtaining quotes is included in the Procurement Training Handbook, which is available on the County's intranet.
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