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Document
Evaluation Committee Rules of Conduct
Year Created: 2025
DOCUMENT
POL - CERT-OA4AwardValueofPrcurementMarketin 2005
- YEAR CREATED: 2005
- ENTITY TYPE: County
- TYPE OF DOCUMENT: POL - Policies/Procedures
- Policies and Procedures
The document provides information about the purchasing guidelines and approval process followed by the Arapahoe County Department of Finance in Colorado. The document outlines the various approval levels and roles involved in the procurement process, including end users, supervisors, department heads, purchasing managers, fleet managers, budget managers, finance directors, IT personnel, and risk managers.
The document also explains the different methods of procurement based on the purchase amount, such as petty cash, procurement card, non-purchase order payment, informal quote and purchase order, and formal solicitation via request for proposal (RFP) or invitation for bid (IFB). It highlights that computer software, hardware, and fixed assets can only be purchased with a purchase order. It also suggests inquiring about cooperative price agreements and state or national contracts for better pricing options.
The process for purchases over $25,000 is described in detail, including steps like contacting purchasing, creating a solicitation, obtaining legal and risk management approval, advertising, conducting solicitation meetings, issuing addendums, opening proposals or bids, evaluating and recommending, and issuing an award or notice to proceed letter.
The document also provides instructions on how to initiate the purchasing process for purchases under $2,500 and between $2,500 and $25,000. It emphasizes the need for obtaining quotes and initiating a shopping cart via EBP.
Overall, the document aims to serve as a guideline for purchasing the right quality and quantity of goods from the right suppliers at the right price, while following the appropriate approval process and procurement methods.