DOCUMENT

POL - CERT-OA4AwardPCardPolicie 2005

  • YEAR CREATED: 2005
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document is a policy for the Arapahoe County Purchasing Card Program in Colorado. The program allows county staff to make small dollar purchases without delays or paperwork. In order to be issued a purchasing card, employees must receive authorization from their department director or elected official, read and understand the policy, attend a training session, and sign an employee agreement form. The purchasing cards are issued in the employee's name but are the property of the county. Misuse or abuse of the cards can result in disciplinary action. The policy outlines the responsibilities of cardholders, reconcilers, cardholder supervisors, and the purchasing card administrator. It also specifies the allowable and prohibited expenditures and purchase types. Changes in account information and limitations must be requested in writing. When an employee's employment is terminated, the purchasing card must be returned to the administrator. Auditing of purchasing card statements and receipts is conducted to ensure proper procedures are followed. Failure to comply with the procedures outlined in the policy can result in the revocation of the card and possible disciplinary action.
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