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Document
Evaluation Committee Rules of Conduct
Year Created: 2025
DOCUMENT
POL - CERT-OA4AwardPerformanceMeasuremen 2006
- YEAR CREATED: 2006
- ENTITY TYPE: K-12
- TYPE OF DOCUMENT: POL - Policies/Procedures
- Policies and Procedures
The document is a monitoring report regarding purchasing activity in the Cobb County School District. The report is based on Board Policy and is required to be reported to the Board of Education. The policy discussed in the report is the Asset Protection policy, which states that the Superintendent should not allow corporate assets to be unprotected, inadequately maintained, or unnecessarily risked. The policy also prohibits making purchases inconsistent with the principles of acceptable quality at the lowest price, transparency in the use of public funds, and protection against conflict of interest.
The report provides data on the purchasing principles followed by the district, including procurement policies, competitive bid/RFP solicitation processes, open records availability, and internal and external audits. The report also outlines the competition thresholds for different purchase amounts, ranging from purchases less than $1,000 to purchases of $50,000 or more. It mentions the requirements for obtaining quotes, issuing purchase orders, and the need for formal bids or proposals.
The report states that sole source purchases are allowed when supplies or services are available from only one responsible source, but documentation explaining the need for the specific product or service and efforts made to negotiate the best terms must accompany the order. It also mentions that board approval is required for purchases over $500,000.
The report highlights that the district has had zero incidents of conflict of interest in purchasing activities during the monitoring period. It provides a summary of the procurement activity, including the number of quotes processed, bids/RFPs issued, awarded, under evaluation, and non-awarded. It mentions that one formal protest was received during the monitoring period, which led to a new bid being issued and awarded.
The report also includes information about property management and disposal of surplus items. It states that Procurement Services works closely with the Financial Field Services Department for the pick-up and disposal of surplus property. It mentions that the purchasing agency has written procedures for the identification and reporting of surplus and scrap items, as well as for the disposal of unneeded or unusable items.
Additionally, the report mentions that the district uses bar code technology for property control and provides a brief overview of the program.
Overall, the report provides an overview of the purchasing principles followed by the Cobb County School District, the procurement activity during the monitoring period, and the procedures for property management and disposal of surplus items.