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Document
Evaluation Committee Rules of Conduct
Year Created: 2025
DOCUMENT
POL - Department Policies and Procedures Manual 2006
- YEAR CREATED: 2006
- ENTITY TYPE: K-12
- TYPE OF DOCUMENT: POL - Policies/Procedures
- Communications
This document is a set of purchasing regulations or guidelines for vendors submitting bids or proposals to the CCSD (presumably a purchasing department or organization). It outlines various rules and requirements that vendors must follow.
Some key points mentioned in the document include:
- Vendors must provide reasonable access to facilities and assistance for inspections.
- Freight charges are typically F.O.B. destination, unless specified otherwise.
- Offers with unspecified minimum order/ship quantities or dollar values will be considered non-responsive.
- Prepayment and progress payment requirements are generally not accepted unless specified.
- All correspondence, including notices of awards and purchase orders, will be sent to the vendor's provided address.
- Some bids or proposals may require a certificate of noncollusion to be signed by an authorized representative.
- Pricing may be requested as a list price minus trade or special discounts offered.
- Cash discounts offered for payment within 30 days may be considered for evaluation.
- Bids/proposals with provisions for late charges will not be considered for an award.
- CCSD is not responsible for paying or reimbursing vendors for any taxes imposed on them.
- Specifications may be provided in the solicitation document, and equivalent products may be offered if they meet the required characteristics.
- Samples may be required and must be provided free of charge, with arrangements made for their return.
- No erasures are allowed on bids or proposals, but errors may be stricken and corrected if initialed by the person signing.
- Procurement Services generally requires a minimum of 30 days for bid/proposal evaluation.
- Bids received after the designated time will be deemed late and not considered.
- The use of faxed bid/proposals is discouraged, and the original hard copy must be delivered prior to the designated date and time.