DOCUMENT

POL - Purchasing Card Policy & Procedure

  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document provides information and forms related to a Purchasing Card Program. It outlines the procedures and policies for using the purchasing card, as well as the responsibilities of the cardholder. The document includes forms such as a Department Head Agreement, Purchasing Card Maintenance Form, Purchasing Card Profile Information Form, VISA Purchasing Card Agreement, Purchasing Card Dispute Form, and Cardholder Information Form. These forms are used for various purposes such as requesting a new account, changing account information, blocking certain merchant groups, setting spending limits, and reporting disputes. The document emphasizes the importance of reviewing charges, providing supporting documentation, and reconciling monthly statements. It also mentions that the Finance Department will examine the Distribution of Expense Form for accuracy and prepare journal entries or inter-fund transfers based on the department's consolidated billing statement.
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