DOCUMENT

POL - Practice - Vendor Instructions, N/A

  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document is a vendor guide for Howard County in Maryland. It provides information about the procedures and policies of centralized purchasing in the county. The guide is intended to assist vendors who currently provide commodities/services to the county, as well as those seeking to do business with Howard County. The Office of Purchasing is responsible for procuring all commodities/services required by the county government, excluding the Board of Education, the Community College, and the Library. The office is located in the Gateway Building and reports to the Chief Administrative Officer. The Office of Purchasing, along with the Department of Public Works, administers the procurement of professional services and construction for capital projects. Vendors are required to contact the Office of Purchasing for any business with other county agencies. The document also provides contact information for the Office of Purchasing and key personnel. It outlines the different purchasing procedures based on the value of the purchase, including PDQ Card - VISA for purchases of $1,000 or less, informal quotes for purchases of $5,000 or less, informal bids for purchases between $5,000 and $29,999, and formal bids for purchases of $30,000 or more. The document explains the process for obtaining quotations and bids, including advertising and notification methods. It also mentions the insurance requirements for services and construction contracts, as well as the possibility of a bid deposit for formal bids. The Office of Purchasing subscribes to the Code of Ethics of the National Institute of Governmental Purchasing and is a member of the Maryland Public Purchasing Association. Acceptance of gifts or gratuities is prohibited. The county has a policy to encourage participation in the Equal Business Opportunity Program by minority-owned businesses, women-owned businesses, and businesses owned by disabled persons. Vendors can apply to be placed on the bidders list by completing a Howard County Bidders Application. The document also mentions that professional services and construction for capital projects are advertised separately and bids are distributed by the Office of Central Services.
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