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Document
Short Term Credit Facility Q2517
Year Created: 2025
DOCUMENT
Policies and Procedures - Purchasing 2006
- YEAR CREATED: 2006
- ENTITY TYPE: City/Township
- TYPE OF DOCUMENT: POL - Policies/Procedures
- Finance
This document is a section of the Baltimore County Code that outlines the regulations and requirements for purchasing contracts in the county. It provides detailed guidelines for various aspects of purchasing contracts.
Section 10-2-303 states that contracts for the purchase of commodities with a total value exceeding $50,000 must be approved by the County Council before they can be executed. This ensures transparency and accountability in large-scale purchases.
Section 10-2-304 states that an order for purchases of services or commodities estimated to exceed $1,000 cannot be issued until the Director of Budget and Finance certifies that funds are available for the designated purpose. This requirement ensures that the county has sufficient funds to cover the expenses before committing to a purchase.
Section 10-2-305 requires the Purchasing Agent to provide notice to the County Council when awarding a contract for services to a vendor who has had a prior service contract with the county for the same or similar services in the past two fiscal years, and the total payment to the vendor will exceed $50,000 during the contract period and the two preceding fiscal years. This provision aims to inform the County Council about significant vendor contracts and their history to ensure informed decision-making.
Section 10-2-306 states that all contracts, including professional capital improvement services contracts, must be signed on behalf of the county by the County Executive or an approved designee. This ensures that contracts are authorized by appropriate authorities and adds a layer of accountability.
Section 10-2-307 requires vendors or contractors to agree in writing not to discriminate based on gender, race, religion, color, or national origin in order to be eligible for a purchase or contract with the county. This provision promotes fairness and equality in the procurement process.
Section 10-2-308 exempts the purchase of professional capital improvement services from the regulations in Subtitle 4 of the code. This exemption allows for more flexibility in the procurement process for professional capital improvement services.
Section 10-2-309 outlines the procedures for emergency purchases. It specifies that the Purchasing Agent should be notified in case of an emergency during regular county business hours, and they will either make the required purchase or authorize the agency to do so. If an emergency occurs outside of regular business hours, the agency can make the purchase directly but must follow certain guidelines such as securing competitive telephone bids whenever possible and submitting necessary documentation to the Purchasing Agent the following business day. This section ensures that emergency purchases are handled promptly and efficiently while still maintaining some level of oversight.
Overall, the document provides a comprehensive framework for purchasing contracts in Baltimore County, covering various aspects such as approval processes, fund availability, vendor history, discrimination prevention, exemptions, and emergency purchases.