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Document
Establishing an Effective Supplier Diversity Program
Year Created: 2022
DOCUMENT
MODL - OA4 Standardization Example 2002
- YEAR CREATED: 2002
- ENTITY TYPE: Universities
- TYPE OF DOCUMENT: MODL - Model, Templates
- Management
- Policies and Procedures
The document is a set of purchasing rules for the University of West Florida. The rules cover various aspects of the procurement process, including requirements for minority business enterprises (MBEs), bond requirements, contracts, purchase of motor vehicles, and more.
The document states that the University aims to promote and assist MBEs in doing business with the University and its contractors. It also mentions that the University is authorized to require bid bonds as a condition for participating in competitive solicitations. Payment and performance bonds may also be required from contractors/vendors.
The document further outlines the requirements for a solicitation protest bond, which must be posted by a contractor filing an action protesting a decision or intended decision pertaining to a solicitation. The bond amount is determined based on the estimated value of the bid or proposal.
Regarding contracts, it is stated that contracts for commodities or contractual services should be in the form of a purchase order or bilateral agreement signed by designated University officials. Contracts for services or tangible personal property for a period exceeding one fiscal year should include a statement indicating that performance and payment are contingent upon annual appropriations by the Legislature.
The document also mentions the possibility of contract extensions, contract renewals, and deferred payment agreements. It states that the University has the authority to enter into contracts that limit the liability of vendors. Bilateral agreements for services should be written and include specific details such as dates of services, payment terms, renewal terms, and more.
Lastly, the document states that the University has the authority to acquire motor vehicles through various means, including purchase, lease, installment purchase, and rent. Trade-in of current University-owned vehicles is also mentioned as a possible means of acquisition.