DOCUMENT

MODL - OA4 Cooperative Purchasing MOUs 2001

  • YEAR CREATED: 2001
  • ENTITY TYPE: Universities
  • TYPE OF DOCUMENT: MODL - Model, Templates
The document outlines the procedures and guidelines for cooperative solicitations and contract administration within a lead agency and its participating entities. The lead agency is responsible for submitting bid specifications to the CO-OP and providing a list of potential bidders for member review. Once the final draft is approved, the lead agency will distribute the solicitation and allow a 4-week period for bid responses. The lead agency also forms an Evaluation/Negotiation Committee and tabulates all bid responses, highlighting any exceptions or conditions. The lowest and best bid/proposal is recommended for award, and the lead agency administers contract renewals or rebids. Each participating entity awards and administers its own contract, and the CO-OP as a whole is not responsible for placing orders or paying bills on behalf of other members. Participating entities receive, inspect, and test products individually and report any non-conforming shipments to the lead agency. The document also includes provisions for ethics compliance and potential actions in case of violations. Amendments to the by-laws require membership approval, and in the event of dissolution, records remain with the lead agency and the member who represented the CO-OP as Chairperson or Secretary.
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