DOCUMENT

POL - How To Do Business Guide 2006

  • YEAR CREATED: 2006
  • ENTITY TYPE: Authority: Housing
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document provides information about the bidding and procurement process of the Knoxville's Community Development Corporation (KCDC). It states that inclusion in the Vendor List does not guarantee receipt of a bid invitation, and vendors are encouraged to monitor KCDC's website and the Knoxville News Sentinel for bid advertisements. The basis for selecting a vendor for an award is generally the lowest most responsible, responsive bid. Professional services are selected based on qualitative factors, and price may or may not be a factor. KCDC's insurance requirements must be met by any vendor awarded a service contract, and vendors awarded contracts over $25,000 may be required to provide payment and performance bonds. KCDC reserves the right to reject any and all bids. The document also mentions the existence of Master Agreements or Annual Contracts for commonly used supplies or services, and individual orders against these agreements are placed directly by KCDC departments. The retention of bids is mentioned, stating that the original bid and tabulation sheets are retained for public inspection for at least three years. Vendors are reminded that no items or services should be delivered or performed prior to receiving a purchase order from KCDC, except for orders of less than $75 or when using procurement cards. Invoicing instructions are provided, including the requirement to specify cash discount terms, indicate the department for delivery, and include the purchase order number. The document also mentions that KCDC is exempt from state sales tax and federal excise taxes. The payment terms are net thirty days from receipt of the invoice. The document mentions the possibility of vendors being removed from the Vendor List for specific reasons, and the payment policy of KCDC is explained. Contact information for the Purchasing Division is provided.
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