DOCUMENT

POL - Technology Replacement 2007

  • YEAR CREATED: 2007
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document is the Technology Replacement Fund Manual for the County of Henrico. The manual outlines the purpose and procedures of the fund, which was established to provide for the replacement of computer equipment on a routine basis for County agencies participating in the fund. The fund aims to minimize large incremental cost increases for technology purposes. The manual explains that the initial capital outlay for computer equipment is expended from the fund, and each department with computer equipment included in the fund will also include funding in their operating budget for the future replacement of this equipment. These funds will equal one-third of the estimated capital outlay costs for computer equipment purchased through the fund. The Office of Management and Budget (OMB) and the department of Information Technology (IT) jointly administer and oversee the fund. A complete DPS-120 form is required for any purchase of computer hardware, and requests for replacement of equipment in the fund are reviewed by the OMB and IT. The equipment included in the fund is monitored using the Trackit database. The manual provides detailed procedures for entry into the Technology Replacement Fund, both during the budget cycle and during the fiscal year. It explains the steps to determine new equipment or equipment requiring replacement, complete the necessary forms, and obtain funding for the equipment. It also outlines the process for purchasing replacement equipment from the fund, including the requirement for equipment to be included in the Trackit database and the need for the replacement equipment to be comparable to the equipment being replaced. Additionally, the manual mentions that the department needs to complete a DPS-120 form, specifically marking the box for Technology Fund (Replacement), to identify the equipment that needs replacement. Overall, the manual provides a comprehensive guide for departments participating in the Technology Replacement Fund, ensuring that computer equipment is replaced in a timely and cost-effective manner.
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