DOCUMENT

Policies - Supplier Relations Guide 2007

  • YEAR CREATED: 2007
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document provides information about the procurement procedures and policies of Henrico County, including the encouragement of participation by small, minority, and women-owned businesses. The document states that the Director of General Services is responsible for developing procedures to ensure that these businesses have maximum opportunities to participate in County procurement transactions. It also mentions that no supplier should offer any gifts or advantages to County employees involved in procurement decisions, although employees can attend supplier-sponsored seminars and accept food, drinks, and giveaways offered to all participants. The document also discusses the debarment of prospective bidders for specified periods of time if they are convicted of fraud or criminal offenses, violate antitrust statutes, commit embezzlement or other offenses indicating a lack of business integrity, or violate the terms of a government contract. The debarment decision-making process involves notifying the contractor, allowing them to submit statements or request a hearing, and determining the period of debarment. Additionally, the document mentions the sale of surplus property by the Purchasing Office through competitive bids, public auctions, firm prices, or negotiated sales to other local governments. Surplus property sales are held monthly, and the County Code states that property should be offered first to taxpayers and residents of the county before being offered to the general public. The document provides information about the types of equipment sold and states that all items are sold "as is" with no warranty. The document also mentions that the Purchasing Office schedules heavy machinery and vehicle auctions, which are advertised in local newspapers and on the County's website. Interested individuals and companies can request to be placed on the bidder list and receive notices of public auctions.
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