ART - Award - Fixed Assets 2003

The document is a recommendation for the School Board to approve the purchase of FASgov software, a fixed asset accounting and tracking system, from Best Software, Inc. The cost of the software, implementation services, and related expenses is not to exceed $184,610. The software will replace the District's existing fixed asset accounting/tracking systems and can be accessed through the Local Area Network (LAN) by all schools. The recommendation is supported by the Audit Committee and an Evaluation Committee. The document also includes a recommendation for the purchase of bar-coding services from Best Software, Inc. for a cost not to exceed $215,000. The bar-coding services will be used to tag and inventory all District assets, rooms, and portables. The financial impact of both recommendations is estimated to be $184,610 and $215,000 respectively. The Executive Summary explains that the implementation of the software and bar-coding services will provide increased accountability and efficiency in tracking and accounting for the District's fixed assets. The bar-coding services will be outsourced to inventory specialists to ensure efficiency and eliminate the need for manual updates of property records.