DOCUMENT

PROCEDURE - Purchasing Card Procedures 2001

  • YEAR CREATED: 2001
  • ENTITY TYPE: K-12
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document contains two sections. The first section provides instructions for completing a Departmental Purchasing Card Reconciliation Form. It includes steps such as entering the cardholder and approving official information, describing purchases made, calculating the total approved for payment, and obtaining signatures. It also instructs to staple original receipts and billing statements to the form and forward them to Accounting Services/Accounts Payable. The document emphasizes the importance of promptly reporting any problems with purchases to the vendor and First Union as disputed items. It also mentions the need to retain copies of all documents for future reference. The second section is a Vendor Performance Evaluation form. It is designed to assess the performance of vendors who provide goods or services to the School District of Palm Beach County. The form includes fields to record the date of services or product receipt, purchase order number, vendor name, and various evaluation criteria such as punctuality, employee behavior, job completion, and overall performance. There is also space for comments and complaints, as well as information on how complaints were resolved. The form is to be forwarded or faxed to the Purchasing Department.
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