DOCUMENT

POL - Purchasing Rules 2003

  • YEAR CREATED: 2003
  • ENTITY TYPE: K-12
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document is a guide for vendors on how to do business with the Purchasing Department of the School District of Palm Beach County, Florida. The department is responsible for purchasing supplies, equipment, and services for the district at the lowest cost. Vendors are encouraged to visit the department's website and fill out a Vendor Application to receive Invitations to Bid (ITB) and Requests for Proposals (RFP). ITBs for certain projects and all RFPs are advertised in the legal section of the Palm Beach Post. Invitations and requests are sent to registered vendors via email or fax. They are also announced on the department's 24-hour Bid Hotline and available to view and print on the department's website. All bids and proposals must be received by the department before 2:00 p.m. on the due date. The department has a threshold of $15,000, and items over this amount require a competitive sealed bid or RFP. Requisitions over $500 must be sent to the department for review and evaluation. Purchases over $3,000 but less than $15,000 require three competitive quotes. Quotes must be obtained from at least three vendors, two of which must be certified Minority/Women Business Enterprises (M/WBE) firms if available. Quotes received by schools or departments should be forwarded to the purchasing department. Vendors should not perform any work without a purchase order issued by the department. The mission of the Purchasing Department is to provide professional and efficient procurement services that support the activities of the School District. The department is a certified member of the National Institute of Governmental Purchasing and has received their Outstanding Agency Accreditation Achievement Award.
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