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Document
Establishing an Effective Supplier Diversity Program
Year Created: 2022
DOCUMENT
JOB - Purchasing Officer
- ENTITY TYPE: City/Township
- TYPE OF DOCUMENT: JOB - Job Description
- Management
- Policies and Procedures
The document is a position description for the role of Manager Purchasing at the City of Shoreline. The position involves overseeing the centralized purchasing functions of the city, including the development and review of bid packages, contract negotiation and administration, and analyzing opportunities to improve the purchasing system effectiveness. The Manager Purchasing also prepares financial reports related to city purchasing activities. The position reports to the Finance Director and supervises purchasing support staff.
The essential functions of the role include overseeing purchasing functions, maintaining procurement records, developing bid specifications and contracts, advertising for bids, analyzing procurement requirements, approving invoices, participating in professional group meetings, managing the division budget, compiling information for reports, and managing fixed asset inventory. The marginal function of the role is to perform any other related duties as required.
The qualifications for the position include knowledge of purchasing principles and practices, local budget preparation and administration, supervision, training and performance evaluation, inventory management, contract negotiation and administration, record keeping, and business letter writing. The ability to manage and direct the centralized purchasing function, analyze procurement requirements, evaluate bids, negotiate with vendors, prepare reports, and communicate effectively is also required. A bachelor's degree in business administration or a related field and five years of experience in local purchasing, including two years of administrative and supervisory responsibility, are the typical requirements for this position.
The working conditions for the role include an office environment with extensive contact with city staff and the community. The physical conditions may require prolonged periods of walking, standing, or sitting, and extensive use of a computer keyboard.
The document concludes by stating that the job description is not exhaustive and that employees may be required to perform other job-related duties as requested by their supervisor. The document also includes a signature and date line for the reader to acknowledge their understanding of the class description.