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Document
Establishing an Effective Supplier Diversity Program
Year Created: 2022
DOCUMENT
JOB - Purchasing Manager
- ENTITY TYPE: City/Township
- TYPE OF DOCUMENT: JOB - Job Description
- Management
- Policies and Procedures
The document is a position description for the role of Purchasing Manager at the City of Vancouver. The Purchasing Manager is responsible for supervising and reviewing the work of staff in the Finance & Administration Department who provide purchasing services. They are also responsible for performing various technical tasks related to purchasing. The Purchasing Manager must adhere to the City of Vancouver's Operating Principles and maintain collaborative relationships with team members and others. They must also provide quality service to the citizens of Vancouver. The Purchasing Manager receives general direction from the Finance & Administration Director and directly supervises professional and clerical staff. The essential functions of the role include planning, prioritizing, assigning, and reviewing the work of staff, participating in the selection and training of staff, preparing reports, conferring with department representatives to determine purchasing requirements, coordinating and participating in the development of bid specifications, analyzing and evaluating the cost and quality of supplies and equipment, purchasing supplies and equipment, coordinating open purchase orders, and maintaining contact and negotiating with vendors. Other functions include coordinating purchasing services with other City departments and outside agencies, reviewing and processing contracts and purchase orders, assisting in the implementation of goals and objectives, participating in the preparation and administration of the purchasing budget, and verifying the accuracy of packing slips and approving the payment of invoices. The qualifications for the role include knowledge of purchasing operations, supervision principles, purchasing procedures and negotiation techniques, municipal budgetary process, and relevant laws and regulations. The Purchasing Manager must also have the ability to evaluate products, develop new sources of supply, analyze and modify purchasing methods and procedures, supervise personnel, read construction documents, implement purchasing plans and policies, maintain accurate records, work effectively with others, prioritize customer service, communicate effectively, and establish cooperative working relationships. The experience and training requirements for the role include four years of general purchasing and contract administration experience and a Bachelor's degree in purchasing, business administration, or a related field. There are no license or certificate requirements, and there are no special requirements or working conditions specified.