Upcoming Webinars
Access the latest trends and insights shaping the profession—free for members.
.png)
 (1).jpg)
_1.jpg)
.jpg)
.jpg)
.jpg)
.jpg)
.png)
.jpg)
.jpg)
.jpg)
Document
Establishing an Effective Supplier Diversity Program
Year Created: 2022
DOCUMENT
POL - Award - OA4 Qualified Products List Example 2007
- YEAR CREATED: 2007
- ENTITY TYPE: K-12
- TYPE OF DOCUMENT: POL - Policies/Procedures
- Management
- Policies and Procedures
The document is a section from the Douglas County School District Re-1 Purchasing Procedures Manual. It provides information and guidelines on purchasing procedures for the school district. The document covers various topics such as purchasing assistance/review, purchasing planning, specifications, unforeseen/unplanned requirements, and recurring requirements.
Under purchasing planning, it emphasizes the importance of proper planning to provide goods and services in the right quantity, quality, time, and place, and at the lowest cost. It suggests that customers should determine their needs in advance to help the Purchasing Department fulfill their requirements efficiently and obtain quantity discounts.
The document also discusses specifications for goods and services. It states that specifications should enhance competition, and the Purchasing Department will assist in describing goods and services in a way that meets the customer's needs and encourages competition. The preferred types of specifications are generic, brand name or equal, and proprietary specifications. Generic specifications can be performance-based, design-based, or based on a qualified products list. Brand name or equal specifications allow for the acceptance of goods that are equal in quality, workmanship, and suitability for the intended purpose. Proprietary specifications restrict the acceptable products to those of one manufacturer and should only be used when necessary.
In the case of unforeseen or unplanned requirements that exceed the delegated authority of a Budget Holder, the Purchasing Department or Budget Holder can expedite the Purchase Requisition through confirming phone orders or facsimile orders. Confirming phone orders require compliance with purchasing procedures and can only be made within the Budget Holder's delegated authority.
For recurring requirements, Budget Holders are advised to provide specifications and/or Purchase Order numbers from previous orders to expedite the procurement process and provide information for future procurement term contract requirements.
Overall, the document provides guidelines and procedures for purchasing goods and services in the Douglas County School District, emphasizing the importance of planning, competition, and efficient procurement processes.